Recording & Land Records

Land Records

Recording Services

The County Clerk's Office records documents that affect title to real property located in Coos County. When a document is received for recording, it is checked for compliance with Oregon recording statutes. If a document cannot be recorded, it is returned to the sender with an explanation of what is wrong. As a document is recorded, an index is created and the image scanned for document retrieval.

To search and print recorded documents use our Digital Research Room.

We are in the process of indexing documents prior to 1990 for electronic retrieval.

If you are having trouble logging into the Digital Research Room you may need to use a different web browser OR clear your cache and/or cookies.

This office is prohibited from:

  • Giving legal advice
  • Helping fill out documents
  • Suggesting what type of documents to use
  • Accepting illegible documents
  • Recording documents other than those specified by Oregon and federal law

The Coos County Clerk's office receives recording through the mail and electronically through eRecording.  All documents submitted must meet all recording requirements and must be the original document.

The first page shall contain the following information (ORS 205.234)

  • Name(s) of the transaction(s):A document must be clearly labeled in sufficient detail to enable the clerk to record the instrument in the appropriate record per ORS 205.236;
  • The names of the parties: Per ORS 205.125
  • Return to information: The name and address of the person to whom the recorded document is to be returned per (ORS 205.180);
  • Names and address of assignee: For documents assigning a mortgage or trust deed the name and address of the assignee must be listed on the first page per ORS 205.234(1)(g);
  • Consideration: For documents conveying or contracting to convey title to any real estate and all memorandums of such documents, the true and actual consideration paid for such transfer per ORS 93.030;
  • Tax Statements. The name and address where tax statements would be sent. ORS 93.260. Required on documents conveying or contracting fee title.
  • Clerks Lien Record: For documents recorded in the Clerk's Lien Record the amount of any monetary obligation, the name(s) of all debtors, and the recording reference of any lien claim is being satisfied per ORS 205.125(l)(c)(d).
  • Paper Weight. Paper of sufficient quality for recording photographically. ORS 205.232.
  • Paper Size. Pages are not larger than 14 inches long and 8-1/2 inches wide. ORS 205.232.
  • Printed Type Size. Text printed or written in 10-point type or larger. ORS 205.232.

We are prohibited by law from providing anything even approaching legal advice. As a result, we are unable to tell you which form you should use, whether one form is better for your purpose than another, or how you should fill out a form. If you are uncertain about any of these matters, we strongly recommend that you consult an attorney.

If you need help with finding an Oregon attorney, you may visit the Oregon State Bar's Lawyer Referral Service website, or call 503-684-3763 or toll-free within Oregon at 800-452-7636.

Although our office cannot supply or identify which forms you may need to complete your land transaction, you may be able to locate the necessary forms online or at one of the local businesses listed below.  This may only be a partial listing of available locations to obtain forms and is only supplied as a courtesy. 

eRecording Services

The Coos County Clerk's office offers electronic document recording (eRecording). This service allows you to record your documents more rapidly than if the documents are mailed.  Documents must be submitted through a third-party vendor. In other words, we do not accept documents sent to us by email.

All eRecordings must be submitted at a minimum of 300 dpi scanned black and white image.

Currently, Coos County accepts eRecorded documents from the below vendors: